Something is not behaving and I am not sure where to begin. What should I check first, and what information would help others help me?
Troubleshooting help desk — where to start?
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Yes. The recommended approach is to use Access Rules on the space: set the rule type to Membership, pick the level, and set the space visibility to Private. Members at that level and above see it automatically; everyone else does not.
This deserves more votes. It is a small change with an outsized impact on day-to-day use.
We ran into the same situation last quarter. What worked for us was starting small and only adding complexity when a real need showed up.
One caveat for larger communities: keep an eye on the indexes. At a few thousand rows the difference is night and day.
Following this thread closely. We are about to face the exact same decision and the replies here are gold.